Employment Allowance – is your limited company eligible to claim?

The Employment Allowance reduces the amount of National Insurance employers have to pay by up to £3,000 per year. So, can your limited company benefit from this tax incentive?

Employment Allowance – The Basics

The scheme was implemented to help stimulate economic growth and encourage small firms to take on more employees.

By using the scheme, a company can write off the first £3,000 of its overall Employers’ NIC bill each year.

The Allowance itself is ‘claimed’ each month via your firm’s payroll process, as the liability arises. So, no Employers’ NICs are payable until your company’s entire £3,000 allowance has been used up.

The Government expects 450,000 small firms to benefit from the scheme, with around one-third of them paying no Employers’ NICs at all as a result.

Is your limited company eligible to claim the EA?

• You can only claim the Allowance if you pay Class 1 Employers’ National Insurance Contributions – as limited companies do.
• The self-employed are ineligible to claim against any profits they draw down personally, as they pay Class 2 and Class 4 Contributions. However, they can claim if they have employees and make Class 1 NICs.
• You cannot claim if you provide services to a public sector body.
• If you are caught by IR35, the Allowance cannot be claimed against deemed salary payments.
• Sole director companies without additional employees cannot claim the Allowance. So, if you’re a one-man-band, without employees, your company cannot claim the EA. Unfortunately, this does rule out a large proportion of professional contractors’ companies.
• If your company does have one or more employees, at least one other person in addition to the director must be paid above the secondary NIC threshold of £8,632 per year (2019/20) to qualify.
• See Section 14 of this Government EA guide which provides examples of when the EA can be claimed by small companies. For example, if you and your spouse are both directors and both earn above the secondary Class 1 NIC threshold, you can claim the EA.

Things to consider when setting salary levels

Importantly, you will only benefit from this Government measure if you pay yourself (and your employees) high enough salaries on which to incur and claim back Employers’ NICs.

And, as salary levels increase, income tax and Employees’ NIC liabilities also rise, so there are several things to bear in mind when setting the ideal salary level.

The personal allowance (the amount you can earn before paying any income tax at all) is £12,500 from 6th April 2019, and you don’t pay any Employees’ NICs at all if your salary is £8,632 or less during the 2019/20 tax year (this is known as the ‘Primary Threshold’).

Employers’ National Insurance is payable on all salaries paid above the ‘Secondary Threshold’ of £8,632 per year, at a rate of 13.8%.

£12,500 salary – How the Employment Allowance works in practice

If your company is eligible to claim the EA, is it worth paying yourself a £12,500 salary during the 2019/20 tax year, compared to £8,632?

• If you pay yourself a £12,500 salary, your company’s £533.78 Employers’ NI bill will be refunded thanks to the EA.
• No Income Tax is payable on either salary, as the Personal Allowance for 2019/20 is £12,500.
• By paying yourself £3,868 more than the £8,632 salary level, your company also saves £734.92 in Corporation Tax.
• However, you also have an additional Employees’ NI bill to pay of £464.16.
• So, you will be better off to the tune of £270.76 by taking a £12,500 salary in 2019/20, compared to an £8,632 salary, assuming your company is eligible to claim the EA.
• We have assumed in these examples that your total income is less than £100,000, as the £12,500 personal allowance is eroded by £1 for every £2 you earn above £100,000.
• The EA is claimed by your company for the relevant tax year. This only needs to be done once; usually via a tick box on the payroll software. Your payroll system (or more likely, your accountant’s) should then calculate the remaining allowance each month until it has been fully utilised.

Further Information

• Although we have taken care in producing this article with help from our own accountants, please ask your accountant if you have any questions about your salary level, and how your company could benefit from the Employment Allowance.
• For more information, visit GOV.UK.

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